Phishing attacks are a common phenomenon in today’s world, much to cause worry and trouble for individuals and enterprises alike. A fraudulent email claiming to be from a trusted brand or a person asking the receiver to open a link, download a file, or provide personal information such as bank account details, credit card pin numbers, etc. are known as phishing attacks. Scammers operate behind the screens in the dark, lurking in the most unlikely places and sending thousands of such emails to the public at large and duping them for millions. Business enterprises are no way immune to phishing attacks. In fact, they are a primary target as the scammers can grab a huge amount of money in one attempt. The FBI has found that the phishing attacks have doubled in the past two years, showing exactly how vulnerable the enterprises are despite having such advanced technology at their disposal to keep their email system safe and secure.
Office 365 Email has security features built-in to the software and yet scammers find a way to penetrate the security system and succeed in duping the employees for millions of dollars. That is because the scammers use the same system to find a way to bypass security. Moreover, phishing is no longer a loner’s business. It is an organized crime where hundreds of scammers work together in cracking the security codes and finding ways to get past the layers of security. They are creating new ways of phishing attacks every day.
To have an O365 secure email system, enterprises will have to have an additional security system that uses advanced technology and keeps developing ways to ensure email security to keep the phishing attacks at bay. The Microsoft built-in system will not be able to effectively handle the scammers all alone. It needs additional protection, multiple layers of security walls to support it.
EOP/ATP rely on threat feeds as a primary source to identify the phishing emails. To put it in simpler terms, the URLs are compared to known threats from a real-time database and anything that matches is identified as fraudulent. Scammers are creating new URLs to counter and slip past undetected by the software.
Though Microsoft rewrites the dangerous email links so that a person who clicks on it goes to the proxy page for examination, it does not actually check the malicious link and examine the HTML code. So if the original URL does not match with the existing database collection of fake URLs, Microsoft clears it as genuine.
Using advanced machine learning, artificial intelligence using software to have an O365 secure email system, it is likely that the employees will fall into the trap of the scammers. When an email security system operates independently on a cloud platform, it has the advantage of being invisible to the scammers. It can analyze every code, every image to search for malicious content and inform the users immediately.
Also, Microsoft allows the users to use the email system on any device making it one the most preferred email systems in the industry. Enterprises give employees the option of using their personal devices for office work. The employees can also access the emails from any device and from any location as long as they have network connectivity.
Though it is an advantage to the employees and enterprises are ensured of productivity, this makes it an easy target for the scammers to target the employees. An email security system which can work on any device, which can be integrated into any of the existing systems would solve the problem for enterprises.
When an email is found to be fraudulent or suspicious alerting the user and allowing them to report the email is equally important. The alert messages have to be clear and easy while the reporting process has to be simple, like just a touch of a button or the click of a mouse.
Office 365 and other cloud applications can also be compromised through the emails. A strong and powerful email security system should detect and remove the threat before it reaches the host system, thereby successfully keeping the system and enterprise safe and secure.